1. Co-Leads – Angel Abcede & Wayne Fong
2. Program Content and Activities – Christopher Hamilton
3. Communications and Marketing – DJ Porter
4. Sponsorship –Duane Hatfield & Tony Benavente
5. On-site Operations – Hung Tran & John Kinyon
6. Financial Lead – John Lump
7. Venue & Logistics – Roy Wong & Jim Wigdel
8. Post Event Activities – TBD
Join us in creating a wonderful ifCON 2027 in Hawai’i
- Timeline: IFCON Honolulu 2027 (Target: October 15-18, 2027, Waikiki)
T-minus 24–18 months (Sept 2025–March 2026)
- Form organizing committee
- Lock in dates (confirm October/September 2027 window, avoiding major conflicts)
- Define objectives, theme, and preliminary budget
- Shortlist potential venues & issue RFPs
T-minus 18–15 months (April–June 2026)
- Select and contract venue (hotel/conference center)
- Negotiate hotel room blocks and catering minimums
- Develop sponsorship packages
- Build branding/website
- Finalize IFCON Honolulu design/logo
T-minus 15–12 months (July–Sept 2026)
- Announce “Save the Date” to prior attendees & networks
- Confirm major program elements
- Begin sponsor outreach
- Launch initial communications campaign
T-minus 12–9 months (Oct–Dec 2026)
- Open early registration (discounted rates)
- Finalize preliminary program framework
- Confirm AV/tech support needs
- Confirm optional excursions (book tour operators at lower cost)
T-minus 9–6 months (Jan–March 2027)
- Confirm breakout sessions & panels
- Finalize sponsor commitments
- Expand marketing push (targeted outreach to associations, social groups)
- Arrange travel discounts (tour, bus, and other ground transportation)
T-minus 6–3 months (April–June 2027)
- Print promotional materials & finalize app/program guide
- Recruit volunteers/on-site staff
- Confirm F&B selections & menus
- Finalize cultural/networking events schedule
T-minus 3–1 month (July–August 2027)
- Push final registration deadline reminders
- Conduct dry run of program logistics (tech check, run-of-show)
- Ship materials to Hawaii (swag, signage, supplies)
- Send participant communications (logistics, dress code, travel tips)
- Order t-shirts
Event Month (September 2027)
- Execute 3-day conference (run-of-show per daily agenda)
- On-site sponsor/partner support
- Deliver excursions, receptions, networking events
Post-Event (October 2027)
- Send thank-you notes to attendees, sponsors, and partners
- Distribute survey & collect feedback
- Hold lessons learned session
- Publish highlights & photo recap online
- Financial closeout and reporting